General Booking Terms & Conditions – Updated May 2025

Definitions

• “Terms”: these Terms and Conditions.
• “Website”: www.vacationist.co.uk, the “website” of The Vacationist.
• “We” “Us” or “Ours” refers to the “Company” which is Skoolie Stays & The Vacationist.
• “The Vacationist” and “Eco-Cabin” refers to the accommodation unit
• “Site” refers to the site in which The Vacationist is locate, including any facilities, and the bordering woodland area.
• “Guest” refers to the lead customer in the booking.
• “Guests” refers to the lead customer and their group.

1. Contract

1. 1. These Terms and Our price list set out the entire agreement between you and The Vacationist for the supply of Our services to you. Only these Terms shall apply to Our contract with you and by submitting a Booking you are deemed to have accepted these Terms.
   2. We reserve the right to change these Terms, information on the website or via any of our marketing channels at any time and any such changes will take effect immediately.
   3. In addition to these Terms, you must comply with the Rules (set out below). If you do not adhere to our Terms and rules, fail to pay for your accommodation or confirm method of payment for security deposit prior to arrival, you will be in breach of your contract and you will be refused entry to The Vacationist Cabin.

2. Bookings

1. 1. A booking cannot be made for less than 2 nights or for more than 14 nights. No long term lets are available.
   2. Bookings can only be made via our website or through our contracted partners.
   3. Bookings are non-transferable, unless we have given consent.
   4. When making a booking you agree that you or at least one member of your party is twenty-one (21) years or over, you have the authority of all persons in your party to book on their behalf, you accept these Terms & Conditions and you agree on behalf of your party to follow the rules listed and to be responsible for any loss or damage caused by any member of your party.

3. General Rules

You, together with all members of your party, are required to comply with the following rules:

1. Guests agree to be considerate tenants and to take good care of the cabin and facilities during their stay. A detailed inventory is kept in The Vacationist Manual on board. Should any facilities or equipment be damaged as a result of inappropriate usage or behaviour, or as a direct result of failing to respond to instructions from Us, you will be held responsible for the cost of repair or replacement of that item. If windows, skylights or doors are left open during your stay, or at the point of your departure, and subsequent damage is caused as a result of a security breach or inclement weather, you will be responsible for the cost to repair any damage caused.
2. Guests agree not to act in any way which would cause disturbance to the neighbours and local environment. This includes, but is not limited to: drunk, disorderly or abusive behaviour; loud or disrupting music or excessive noise after 22:00 and before 08:00 and drone photography taken without prior consent. We reserve the right to ask you to leave should you fail to comply.
3. Our location is on private farmland. You can enjoy the field in which the cabin is situated but you must not stray into surrounding fields, woodland or buildings.  This is for your own personal safety.  Anyone found breaking the rules can be removed from the land by the farmer / local council and would not receive a refund for the lost portion of their stay.
4. The Guest acknowledges the rural nature of the location, possible risks including uneven ground, wet or icy surfaces, proximity to livestock, wild animals, and accept they are responsible for taking appropriate precautions.
5. We cannot accept responsibility for your possessions or any personal injury of any kind sustained while at The Vacationist, on the attached side-deck, in the woodland area, or on or around the Hot Tub Trailer, nor under the cabin or on the farmland surrounding it.
6. By booking and coming to The Vacationist you agree to be responsible for your children and any dependants you are in charge of, and your own welfare and to take all reasonable precautions against personal injury, injury to others and damage to farmland or farm buildings. Guests use the site and its amenities at their own risk, and we are not responsible for injury, loss or damage caused by guests’ failure to follow instructions or reasonable care.
7. The underneath of the trailer and marked service areas are strictly off-limits to guests.
8. The Vacationist is designed for a maximum of 4 people. The available berths are 1 x king size bed (2 people) and 2  bunks / 1 double.
9. Pets are not allowed in The Vacationist Cabin.
10. The Vacationist Cabin is designed to be off-grid and Guests are encouraged to be mindful and responsible of usage. We have solar power which provides USB charging stations. 3-pin plug sockets are not available and high consumption power items (e.g. hairdryers) cannot be used.
11. The Site is limited to only the existing cabin and it’s detailed recreational areas – no additional tents, campers, gazebos etc are allowed. During the summer, a pop-up campsite is open in a separate section of the farm but this is managed by a third party and The Vacationist has no involvement and is not liable for any other campers within the field. Under no circumstances can campers use The Vacationist facilities as they are not designed to accommodate the needs of more than four Guests.
12. A maximum of two day-visitors can join you during your stay but no parking is available overnight.
13. Leave The Vacationist Cabin as you found it, ie: no excess litter or damage. A basic cleaning fee is included in your package but you will be charged for any large items of waste that need to be disposed of or any excess cleaning necessary. Damage deposits will be refunded within 48 hours directly to the booking payment card after The Vacationist Cabin has been fully inspected. Any deductions will be listed.
14. Strictly NO fireworks, Chinese lanterns, guns or weapons.
15. Campfires / open fires are only allowed within the designated firepit areas. Fires must not be left unattended. Firepits must be fully extinguished before leaving unattended or at bedtime. Only use provided or approved fuel / firewood. Do not move firepits. Any injury, fire damage or incident caused by misuse of firepit or fire cooking equipment is at the guest’s risk.
16. You must vacate The Vacationist Cabin by 11:00am on your departure day promptly, unless a late check out has been granted by prior agreement.
17. You must keep to the 5mph speed limit on the farmland. Vehicles must be parked in the designated area. We cannot be held liable for any damage to your vehicle due to poor road conditions or uneven ground. You will also be liable to pay for any damage left by your vehicle.
18. Glamping in Britain can mean all sorts of weather can be expected. The Vacationist Cabin is equipped for summer and winter but you are responsible for your own well being and comfort regarding appropriate clothing and footwear etc. In extreme weather conditions, such as exceptional cold and snow, we do our best to warn Guests and give Guests the option to move dates (subject to availability).
19. Customer problems or complaints – please call Us so we can work to resolve your problem as quickly as possible, particularly if it is during your stay. If we are unable to resolve a problem during your stay, any formal complaint must be made in writing within 7 days of your departure.
20. Please address any correspondence to: The Vacationist, 140 Elm Drive, Hove, BN3 7JE

4. The Hot Tub Trailer – rules and disclaimer

The Vacationist Eco-Cabin includes a wood-fired outdoor hot tub for guest use. By using the hot tub, you acknowledge and accept the following terms:

4.1 Use at Your Own Risk

1. 1. The hot tub, the deck and trailer, including the fire-coil water heating area. is used entirely at your own risk. The owners accept no responsibility for accidents, injuries, or health issues arising from its use.
      1. The Guest agrees to read the provided rules and guidelines supplied in the manual and on the hot Tub Trailer itself, sharing these fully with all in your group.

4.2 Safety Guidelines

1. 1. Children under 16 years old are not permitted in or around the hot tub without direct adult supervision.
   2. Guests with the following conditions should seek medical advice before using the hot tub: heart conditions, blood pressure issues, pregnancy, skin conditions, or other health concerns.
   3. Do not use the hot tub if under the influence of alcohol, drugs, or medication that causes drowsiness.
   4. No glassware in or around the hot tub area.
   5. Any surface can become slippery when wet. It is your responsibility to take appropriate care.

4.3 Operational Guidance

1. 1. The hot tub is heated manually via a wood-fired coil. Full operating instructions will be provided and must be adhered to.
   2. Guests are responsible for lighting and maintaining the fire safely.
   3. Do not use accelerants (petrol, lighter fluid, etc.) in the stove.
   4. Guests must monitor water temperature. The recommended range is 37°C to 40°C. Temperatures above 40°C can cause serious health risks.
   5. Do not leave the stove unattended while in use.

4.4 Hygiene & Water Care

1. 1. Please shower before entering the hot tub to remove lotions, oils, and cosmetics.
   2. Do not add bubble bath, oils, or any other products to the water.

4.5 Before you leave

1. 1. As long as the fire in the heating coil is full out, please pull the plug from the tub so it can drain. Return the plug to the plastic tub provided and ensure the lid is fitted back onto the tub. It is your responsibility to return the hot tub trailer to the tidy and clean state you found it in.

5. Prices

1. 1. The prices are based on a nightly rate unless otherwise stated. There is a 2-night minimum stay.
   2. Whilst we will make every effort to ensure that our prices remain unchanged, they may be amended at any time.
   3. Prices do not include any additional services unless expressly stated.
   4. Promotions, deals or discounted offers are subject to availability and cannot be used in conjunction with any other offer or discount and may be withdrawn at any time. Retrospective refunds are not permitted against any offer or promotion advertised after such time a booking is made.

6. Payment

1. 1. We only accept pre-booked fully paid bookings. Credit or debit card payments must be made in advance of arrival and online.
   2. Non-payment renders your contract with us as invalid and your booking will be cancelled.
   3. 30% of the cost of the holiday will be taken as a non-refundable deposit at the time of booking.
   4. Full payment will be required 8 weeks before your stay. If the booking is less than 8 weeks from the date of your stay the full price of the stay is required. Confirmation of the booking will be sent after the deposit, or full payment, has been received.
   5. If the balance is not paid by the due date, The Vacationist reserves the right to re-sell the accommodation and retain the deposit.
   6. Security deposits are pre-authorised on your card before arrival. They are released within 24 hours after your stay, subject to a satisfactory inspection. In the event of damage or rule breaches, deductions will be detailed in writing to the guest before the deposit is claimed.

7. Cancellation, amendments and refunds

1. 1. If you want to amend your booking dates, please notify us as soon as possible and we will do our best to accommodate your request, subject to the following:
      • If you provide notification at 8 weeks or more of your requested change, we will amend your dates, subject to availability.
      • If you request a date change within 8 weeks of your arrival date, we are not obliged to accept your request. Changes made will be at Our discretion.
      • If an amendment increases the price of your booking, the increased amount will be charged.
   2. If you wish to cancel your booking rather than rebook, you will be subject to the following charges:
      • If you provide notification at a minimum of 8 weeks prior to your arrival date, a charge equal to the booking deposit will be made.
      • If you provide notification at less than 8 weeks prior to your arrival date, a charge equal to the full booking amount will be made.
   3. Any cancellation must be confirmed in writing by email, by the person who made the booking.
   4. In the event of a no show or booking reduction (after arrival date) the full cost of the booking is charged.
   5. We do not accept poor weather as a reason for cancellation/rebooking, unless it is deemed as unsafe and risk to public safety i.e., flooding, hurricanes and other extreme weather conditions in which case you will be contacted and offered alternative dates.
   6. If you wish to cancel due to COVID-19 ‘lockdown’ restrictions, or if you are not able to attend due to restrictions in other countries or because you need to self-isolate, any payments you have made (whether deposit or full balance) are not refundable, although they can be used instead towards a new booking within the following 18 months.
   7. We strongly advise visitors to take out full holiday insurance to cover cancellations, public liability, personal belongings, loss etc.
   8. In the event that we need to cancel your holiday we shall inform you as soon as possible and refund all money paid to us, by you, within 14 days.
   9. If we close The Vacationist (e.g. due to extreme cold weather causing frozen water pipes) which will mean a lost day or days to your booking and you have yet to arrive you will be refunded.
   10. Should extenuating circumstances demand it, we may be forced to move location. We will endeavour to give as much notice as possible to guests. If we consider the new location to be comparable and within easy reach of the location chosen at the point of booking, our standard cancellation policy applies.

8. Limitation of our liability

1. 1. Nothing in this section limits or attempts to limit our liability for death or personal injury caused by Our negligence or for fraud or fraudulent misrepresentation, or for any other matter for which it would be illegal or unlawful for us to exclude or attempt to exclude Our liability.
   2. If we fail to comply with these Terms, we are responsible for loss or damage you suffer that is a direct and foreseeable result of Our failure or Our negligence.  We shall not be responsible for any losses that you suffer that are indirect or not foreseeable, including, but not limited to, loss of income or revenue, loss of business and loss of anticipated savings.
   3. The Vacationist are not liable for refunds or expenses you incur in the event we are prevented from fulfilling your booking as a result of circumstances beyond our control. Such circumstances shall include (but will not be limited to) war, terrorism, serious crime, industrial action, flooding, natural disaster, epidemics, power outages, water shortages or temporary facility closures, or such similar events (“Force Majeure”). We recommend that you have adequate holiday insurance in place to cover this.
   4. Where we are responsible for your loss, Our maximum liability shall be no more than to refund the amount paid by you for the holiday.
   5. Anything you bring to the campsite or wider farmland and any damage or loss to your possessions is at your own risk. You use the facilities and amenities at the camp at your own risk, e.g. the log burning stove, firepits, hot tub trailer, all firepits, and the side deck.
   6. Our site is located in a rural environment, we do not accept responsibility for any damage, injury or inconvenience caused by livestock, plants, trees, wildlife or weather. We advise you to have the relevant travel insurance.
   7. Should any of the vehicles owned by your party get stuck and require assistance or towing, we shall not be held responsible for any damage caused to the vehicle(s). You should check that your insurance cover will allow secondary towing.
   8. We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. You can choose to accept or decline cookies.
   9. Our website may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

9. Privacy Policy

1. 1. The Vacationist is fully GDPR-compliant. Your data is stored securely and is only used with regards to your booking. Your information will never be passed onto a 3rd party. If you receive an email from us and do not wish to be on our mailing list you can opt out at any time. Payment details are not stored or seen by us and are only used for the purpose of you creating a booking through Stripe.
   2. Your contact and personal details may be kept by us for future mailings and news. You may opt out of receiving emails at any time by contacting us or clicking the unsubscribe link in the e-mail
   3. We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. You can choose to accept or decline cookies.
   4. Our website may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

10. Intellectual property

1. 1. All Website, design, text and graphics belong to us. All copyright, trademarks and other intellectual property belongs to us.
   2.  You are not permitted to use the Website in any way that may infringe the intellectual property rights contained in the Website. This means that you may not adapt, reproduce, publish, upload, extract, alter, store, post, redistribute, reutilise, retransmit or broadcast, all or any of the contents of the Website including but not limited to any trademarks or copyrighted material without our express permission. However, you are permitted to download and print out pages from the Website for the sole purpose of viewing for your own personal information.

General Booking Terms & Conditions – Updated May 2025